SOLICITATION NUMBER/VACANCY ANNOUNCEMENT: 72069522R10001
ISSUANCE DATE: November 24, 2021
CLOSING DATE/TIME: December 15, 2021/4:00 p.m. (CAT)
SUBJECT: Solicitation for a Cooperating Country National Personal Services Contractor
Dear Prospective Offerors/Applicants:
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under a contract as described in this solicitation.
Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.
This solicitation in no way obligates USAID to award a personal services contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.
Any questions must be directed in writing to the Point of Contact specified in the attached information.
Supervisory Executive Officer and
I. GENERAL INFORMATION
1. SOLICITATION NO.: 72069522R10001
2. ISSUANCE DATE: November 24, 2021
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: December 15, 2021/4:00 p.m. African Central Time
4. POINT OF CONTACT: Human Resource Office, e-mail firstname.lastname@example.org
5. POSITION TITLE: USAID Project Management Assistant
6. MARKET VALUE: 26,664,938 to 42,663,914 Burundi Francs equivalent to FSN-07 in accordance with AIDAR Appendix J and the Local Compensation Plan for the U.S. government agencies in Burundi. Final compensation will be negotiated within the listed market value.
7. PERIOD OF PERFORMANCE: The base period will be 2 years, estimated to start on o/a February 20, 2022, to February 19, 2024. Based on Agency need the Contracting Officer may exercise additional 3 option periods of 1-year for the dates estimated as follows:
|Base period||February 20, 2022, to February 19, 2024|
|Option 1||February 20, 2024 to February 19, 2025|
|Option 2||February 20, 2025, to February 19, 2026|
|Option 3||February 20, 2026, to February19, 2027|
8. PLACE OF PERFORMANCE: Bujumbura, Burundi with possible travel as stated in the Statement of Duties.
9. ELIGIBLE OFFERORS: Open to All Interested CCN (Cooperating Country National) Candidates. Cooperating Country Nationals as defined in AIDAR, Appendix J, Section (1)(7) “Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.”
NOTE: All applicants must reside in Burundi and have the required work and/or residency permits to be eligible for consideration.
10. SECURITY LEVEL REQUIRED: Facility Access / Employment Authorization
11. STATEMENT OF DUTIES
Basic Functions of Position
The Project Management Assistant serves two roles: first as a Project Management Assistant to USAID/Burundi core technical programs for procurements, budgets, financial planning, management, and donor coordination. In this role s/he will liaise with the technical offices and key staff on the Program and Technical Offices teams. The second role is to provide administrative and logistical support to three of the four technical offices within USAID/Burundi: Food for Peace, Economic Growth, Democracy and Governance as well as the Acquisition and Assistance team.
MAJOR DUTIES AND RESPONSIBILITIES % OF TIME
Assists the technical offices with issues regarding programming, planning, development, budgeting, procurement, implementation, monitoring, managing for results, and close out of USAID development assistance activities.
Coordinates with AORs/CORs, implementing partners, and inter-agency colleagues to assist technical offices in the development of performance monitoring systems, in the verification of baseline data, and analyzing data collected.
Drafts and processes objective activity documentation for clearance. Responsible to prepare funding and other documents necessary to prepare reports on funding availability or status of funds. In collaboration with the Budget Specialist, ensures the technical teams are aware of pending and outstanding deadlines related to budget and procurement, and monitors progress of the projects’ pipelines, obligation requirements, and related actions.
Supports the Country Representative and Program Officer in donor coordination activities, including attending and taking notes at Policy Advisory Group and Partner Coordination Platform meetings, collating U.S. foreign assistance information, exchanging assistance information, and assisting with strategic communication and coordination with other donors
Administrative Support to the USAID Burundi Technical Offices (35%)
Maintains files for the USAID Burundi technical offices, both paper and digital files, to assure proper documentation and ease of reference. Works closely with the records custodian (or designate) to ensure file maintenance and disposition procedures are followed.
Provides support to technical offices for official travel arrangements of staff, arrangements for visitors, coordination within the USAID Office and U.S. Embassy to address myriad administrative and logistical requirements. Those requirements include, but are not limited to, hotel reservations, motor pool arrangements, electronic country clearances, and issuance of safety/security equipment.
As a point of contact for the USAID technical offices, the incumbent will liaise with host government and NGO cooperating agencies and partners, as well as with staff in Washington DC, to facilitate communications. Communication will be in person, by phone or written communication, in English and/or French, or Kirundi or Kiswahili as the situation requires. Communications will be at all levels up to and including the senior levels of the U.S. Embassy, host government Ministry officials and senior staff of donor or implementing partners.
The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
Supervisory Relationship: Work is carried out with a high degree of independence. The Project Management Assistant is supervised by the Program Officer and provides support to all technical offices. Incumbent must meet regularly with supervisor and technical team representatives to discuss status of assignments and projects. Completed work is reviewed for accuracy and appropriateness.
Supervisory Controls: This position is designated as non-supervisory.
12. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
13. POINT OF CONTACT: Human Resources Office at email@example.com or (+257) 22 20 72 72
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
Education and work experience requirements must be met at time of application.
a. Education: Completion of secondary school and a minimum of two years university studies concentrating in Business, Management, Social Science, Development or International Affairs.
b. Prior Work Experience: Three (3) years of progressively responsible experience in administrative management or program/project management.
c. Post Entry Training: USAID Automated Directives System (ADS), GLAAS, FACTS Info, Records Management, Travel and Transportation, and Programming Foreign Assistance (PFA).
d. Language Proficiency: Level IV English, French and Kirundi or Kiswahili (written and spoken) is required in order to communicate with host government officials, USAID partners, Burundian staff, and visitors as well as to facilitate translation.
e. Job Knowledge: An excellent understanding of office management procedures and administrative business norms. A proficient working knowledge of the Microsoft suite of office software, or similar, for word processing, spreadsheets, and presentations; especially knowledge of budgeting and financial tracking programs. The concepts, principles, techniques, and practices of international development, especially with knowledge of Burundian economic, political, social, and cultural characteristics, as well as its development prospects, priorities, and resources.
f. Skills and Abilities: The ability to quickly learn local procedures and establish rapport and maintain contacts with counterparts. The ability to learn USAID policies, objectives, administrative requirements and procedures. The ability to locate, identify, analyze, and evaluate relevant data. The skill to organize and present program information into appropriate written and oral formats.
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