Human Resource Clerk


Demande d'emploi

Special Vacancy Notice


Open to National Internal and External Candidates

Position Title : Human Resource Clerk
Duty Station : Bujumbura, Burundi
Classification :    General Service- G3
Vacancy number :    SVN_ 2022_BI10_19 HR Clerk
Type of Appointment :    Special Short-Term contract - 6 months with possibility of extension
Estimated Start Date :    As soon as possible


       Closing Date                     : 20 June 2022 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

 The Human Resources Department undertakes a support function in the operational and programming activities of the IOM Burundi Office. The department’s functional activities include implementing human resources management policies to support the Mission’s strategy and the organization's structure through the recruitment, retention, evaluation and professional development of competent and motivated staff, maintaining conditions of service, benefits and entitlements and ensuring adherence to the established Unified Staff Regulations and Rules and related policy instructions and guidelines.

Under the overall supervision of the Chief of Mission and the direct supervision of the Human Resources Officer (HRO), the incumbent’s responsibilities will include the following:


 1. In Coordination with the HRO, Head of unit, assist for recruitment process for all national positions including non-staff.
2 .Share Post Descriptions (PD) and organizational chart with PAC for PD
3. Support with    proper    and    accurate    recording    of    entries    related    to    PAs    data’s additions/deductions/advances, overtime, hiring, contract extension, annual step increase, promotions, change in position, change in departments, change in personnel data, etc. entitlement / benefit (Medical Service Plan, UNJSPF, Family allowances).
4. Assist to update data integrity and process HR related actions related to Personnel Administration and Time Management for national staff.
5 .Coordinate with PAC HIM for EoD, PME, Exit clearance and MSP admission for national staff and their dependents.
6. In coordination with HRO and the Head of Unit/Department, assist in renewal of all types of contracts and personnel actions in PRISM for national staff including Non staff,
7. Assist to prepare and submit separation process to PAC for clearance
8.As per the organization’s rules, maintain personnel filing for all staff as well as file confidential documents.
9 .Assist to monitor and update staff’s leave records with accuracy such as timekeeping (Annual Leave, certified/uncertified sick leave, BL/PL, Check computation of overtime) for national staff.
10 .In coordination with Finance Unit, process PR/RFP for daily staff/non-staff.
11. Provide basic induction orientation on entitlements to the national staff.
12 .Draft letters, such as letter for visa, entry authorization, letter for bank account.
13. Carry out e-filing in the system.
14. Perform such other duties as may be assigment.

Education and Experience:

  • University degree in Human Resources, Business Administration or a related field from an accredited academic institution with one year of relevant professional experience; or
  • High School/Certificate in the above fields with three years of relevant professional
  • Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
  • Prior experience in usage of HR Information Systems or Database required knowledge of SAP an added
  • Solid computer skills, including proficiency in MS Office Packages (Office, excel, Power point, outlook) internet and E-mail.
  • Able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal


  • Fluency in English and French is required (oral and written).

Required competencies

The incumbent is expected to demonstrate the following values and competencies:

Values :- all IOM staff members must abide by and demonstrate these three values:

  • Inclusion & respect for diversity: Respects and promotes individual and cultural Encourages diversity and inclusion wherever possible.
  • Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct
  • Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day

Core competencies:

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize
  • Delivering results produces and delivers quality results in a service-oriented and timely manner. Is action- oriented and committed to achieving agreed
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: Encourages and contributes to clear and open communication and explains complex matters in an informative, inspiring, and motivational


IOM is committed to creating a diverse and inclusive environment. Both internal and external candidates can apply for this position. For the vacant post, internal applicants are considered first-rank applicants. The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, background check and security clearances.

How to apply:

Interested candidates are invited to submit their applications to by 20 June 2022.

For the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM) and with a subject line “SVN_ 2022_BI10_19 Human Resources Clerk”

All applications should include a functional e-mail address, mobile numbers, a copy of national ID card and a detailed Curriculum Vitae (CV).

Note: only shortlisted candidates will be contacted.

NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

Posting period:

From 06.06.2022 to 20.06.2022